The checklist below is a self-service tool to assess your site's readiness for the new WMS, with a list of action items to be completed before or after the migration.

Before migration:

Review site permissions

• If we contact you because you don't have a Site Sponsor or Site Administrator, help us identify the appropriate people to assign those roles.

Translation

• : Verify that translated pages are appropriately linked (via the translation tab or the EN/FR toggle).
• Verify that original and translated听pages听are enabled in the menu and at the same level in the menu structure (primary, secondary etc)
• Strongly recommended, but not a migration pre-requisite: Ensure French content is not just included on the English page, but is properly translated and can be accessed using the toggle.

More information:

Media

• If you still have zip files or other invalid file types, remove and store them听elsewhere outside of WMS as they will not be migrated.
  • More information:听
• • Move any local video content uploaded to the WMS server to YouTube or Vimeo.
  • Save a local backup copy of your audio files and upload them to SoundCloud, Spotify, or iHeartRadio. Please note that while these services work with Drupal and should be supported, we do not endorse them per se.
  • More information:听
• : Ensure all images on your site have alternative text.
  • More information:听,听How to write great alt text,听Make sites accessible

• Strongly recommended, but not a migration pre-requisite: Remove unused or unneeded blocks (e.g. blocks that were on pages that have been deleted).
• Check to see if your blocks have weights. If they don't, add weights using drag-and-drop or by adding integers in the 'weight' column. Alternatively, you can wait until after the site is migrated. The block order on most sites will be the same after the migration, but doing this will reduce the chances that it will change.

• Only one enhanced Call-to-action block per page will be supported. Check your pages with multiple enhanced CTA blocks and choose only one to display.
  • More information:听
• Create a list of your remote embed blocks to rebuild them, as they will not be migrated. In the new听WMS, you will be able insert blocks to display external site content through the WYSIWYG editor, similar to how you insert images. To view a list of all blocks on your site and filter by type, go to /admin/workbench/blocks. The following block types will not be automatically migrated:
  • EAB Virtual Tour (deprecated because 9I制作厂免费 no longer works with this vendor)
  • Flintbox Widget
  • MS Forms
  • Pardot Form (not available to all users)
  • Power BI Report
  • Slate Form
  • Tableau Visualization
  • Twitter

Main menu

In the old WMS, if your main menu exceeds the maximum display length, some menu items are hidden. In the new WMS, all main menu items will display, on multiple lines if necessary.

• Move any pages that are currently hidden听(on purpose or accidentally) in the main menu, but don't belong听there.
• Review and revise any extremely long menus.

More information:

• What's on the menu?
• View upcoming menu changes on your WMS site
• Best practices for hiding menu items

• Check your footer links. If a heading has a clickable link, add it as a separate link.
• Check the translation of footer links, ensure all links display on the intended language and link to a translated page whenever possible.

More information:听

• Move webforms to Microsoft (MS) Forms.
• Create a list of any webforms that are too complex for MS Forms.

More information:听From webforms to MS forms: A practical guide for WMS migration

• Channels is still in the architecture stage; we will provide further information later on.

Styling

• Check the pages where you have applied templates and ensure the source code tags follow the standard template pattern. For example, changing <div> tags to heading tags like <h2> may break the page layout in the new WMS, unlike in the previous version.
• Ensure headings follow the proper order without skipping levels, and are not being used to style text.
• Ensure headings are not bolded.
• Ensure headings have not been modified with html tags (e.g., the unsupported <big> tag), or styling classes e.g., as migration will turn modified headings into paragraph text.
• Replace any images of text with accessible (html) text.
• Remove line breaks added for styling as it causes problems on mobile
• Check the code for and remove unintentionally added non-breaking spaces ("&nbsp;", often carried over when copy-pasting from Microsoft Word documents) that can mess up your formatting.
• Ensure capitalization is consistent. The 9I制作厂免费 brand favours a minimalistic approach to capitalization, in line with current norms and best practices for web. This means using sentence case for headings and menu items rather than title case.听See examples of proper capitalization and other language guidelines for web.
• Ensure tables have a header row.
• Ensure tables contain only tabular data and aren't being used for formatting; reformat incorrectly used tables (e.g. containing images or paragraphs)
• Review the use of Big Numbers and make changes where necessary (this feature should only be used for statistical or numerical content). Big Numbers will no longer work with headings, or images.
  • More information:听Going BIG with Big Numbers

Content clean up

• Fix broken links.
• Ensure links launch in the current window.
• Verify the accuracy of content, especially听on section landing pages.
• Review your content for duplicate information and replace with links to the source.听
  • More information:听Why duplicating content is double the trouble
• Check your site for pages with little to no content (snippets) and improve or remove them.
  • More information:听Doctors HATE these 5 weird tricks to fix your web content before migration
• Make sure all links use descriptive text.听
  • More information:听Read more about what? Why link context matters

A tool has been created to allow you to bulk delete media files. For the list of files go to听mcgill.ca/sitename/admin/content/file.
听

After migration:听

• Any pages that have the "On this Page" blocks need to be manually updated after migration.听You will be able to add听the token听for a table of contents on any page, and not by placing a block.听

More information:听

Media

• 听Check your hero images and set a focal point to ensure the important part of the image is not cropped.
• For images displayed side by side, manual adjustments may be necessary to ensure the images are properly positioned. Site Editors can arrange images side by side by placing them in columns or using the "align left"听option in the WYSIWYG editor.
• Alt text that has been translated will need to be re-translated after migration.

• If you waited until after migration, rearrange your unweighted blocks if they are not displaying as desired.

Tables

• Tables with centered text will be migrated as left-aligned. The site manager will have the ability to re-center the content after migration if preferred.

• Any forms that Site Managers need to keep in webforms will need to be recreated in webforms once the site is migrated.

Scheduled content

• If content is scheduled for (un)publishing after the migration date, Site Managers must manually reschedule it in the new WMS. Check the scheduled content list in advance on your site Dashboard ([sitename]/admin/dashboard).

More information:

The comprehensive list of changes is available at听.

Please note that additional information will be added to the checklist and the听听(e.g., possibly required steps for Channels, Profiles) to align with the migration progress.

If you need further assistance, you can book a听consultation.听

To find out more about the upcoming steps, visit the听听page.

The checklist was updated on November 28, 2025.听